Executive Assistant – Senior Management
Location: Providence, Rhode Island
Compensation: $68,383–$95,736
About the Employer
RIHousing works to ensure that all people who live in Rhode Island can afford a healthy, attractive home that meets their needs. RIHousing provides loans, grants, education, and assistance to help Rhode Islanders find, rent, buy, build, and keep a good home. Created by the General Assembly in 1973, RIHousing is a self-sustaining corporation and receives no state funding for operations.
Role Summary
This position provides accurate, timely, and confidential administrative support to the Executive Director, Chief Administrative Officer, Deputy Executive Director, General Counsel, Chief Strategy and Innovation Officer, and other senior leaders as needed. Based at RIHousing's Providence headquarters, this role is an integral part of the Executive team and requires face-to-face collaboration and direct involvement in the office environment.
What You'll Do
- Provide as-needed and back-up support to the Assistant to the Executive Director, including scheduling, preparing, and posting documents for Board of Commissioners and Board Committee meetings
- Improve meeting effectiveness by managing logistics such as scheduling, agenda preparation, refreshments, room setup and cleanup, and accurate meeting minutes
- Manage complex and heavy calendars, coordinating with internal and external executives and stakeholders
- Receive, screen, and route communications, including calls, emails, and mail, promptly, using independent judgment to identify items requiring priority attention, and prepare outgoing correspondence with appropriate postage or courier arrangements
- Prepare detailed reports and documents using information from multiple sources, organizing and synthesizing complex material as needed
- Interpret and communicate work procedures to ensure compliance with organizational policies and practices
- Coordinate travel logistics and process related expense reimbursements and invoices with strong attention to detail
- Maintain a positive corporate image through professional, courteous interactions with internal and external stakeholders while upholding strict confidentiality
- Support strategic decision-making by tracking budget expenditures for the executive team and preparing well-organized reports and documentation
- Review memos and emails for accuracy and alignment with organizational policies, processes, and procedures; draft documents using templates or reference materials
- Maintain contract databases, tracking renewals, and supporting vendor and purchasing processes
- Support the Legal Division through insurance case management, tracking, and correspondence
- Maintain organizational continuity by retrieving off-site records and archives and keeping relevant policies and procedures up to date
- Provide flexible, responsive support to executive leadership by completing additional tasks assigned
Required Qualifications
- Minimum of five years of administrative support, with at least three years of executive-level service
- Outstanding communication and interpersonal skills
- Strong problem-solving, critical thinking, and organizational skills
- Ability to collaborate across multiple business units within an organization
- Strong technology skills with a high level of proficiency in the Microsoft Office suite; experience with DocuSign
- Demonstrated ability to thrive in a complex and high-pressure environment with effective time management skills
- Demonstrated ability to supervise and coordinate the activities of others
- Registered notary or willingness to obtain within 60 days of hire
Preferred Qualifications
- Associate degree in business administration or related field
- Bachelor's degree
Compensation
$68,383–$95,736. This pay range represents the base annual full-time salary for all positions within this job grade. The actual salary offered will depend on factors such as experience and other job-related qualifications.
Benefits
Medical, dental, vision, and life insurance; paid time off; retirement options; parking stipend; flexible work hours with potential future hybrid work availability; education reimbursement; onsite fitness classes; volunteer days; mentorship program; lunch and learn series; and employee recognition programs.
Additional Information
RIHousing is a mission-driven organization and winner of "Best Places to Work" 2016, 2018, 2019, and 2021–2025. The company received the Greater Providence Chamber of Commerce Worksite Health Award 2013–2025 and was named to PBN's Healthiest Employers of RI 2025.
